The Catholic University of America

Conference and Event Co-Sponsorship Guidelines

Conferences and events are coordinated through the Office of Events and Conference Services. Staff strive to provide conference services and facilities to the CUA community and external organizations. Conferences and events may be initiated either from a CUA department or office or from an external source.

In cases where a conference or event is initiated externally and furthers the specific academic or institutional aims of a CUA department or office, the department may act as “co-sponsor” of the conference or event. There are established guidelines for departments to follow in order for co-sponsorship to be recognized. The University embraces co-sponsorship because of the valued contribution the conference or event makes to the academic and institutional aims of CUA as well as the community at large. Co-sponsored conferences receive a 25% discount off all meeting space.

Co-sponsorship will be established after receipt and approval of a letter from the department chair or director. In order to be eligible to co-sponsor a conference or event, a department shall agree to, affirm, and abide by the following guidelines:

  • The academic or institutional aims are in accordance with and furthered by the activity planned by the non-University primary sponsor.
  • The department must assist in the planning, implementation, and follow up of the conference or event through the use of departmental personnel or resource.
  • A member of the department must be on-site with the conference at all times including at least one staff member to assist with check-in and/or registration process.
  • All co-sponsored conferences and events must have The Catholic University of America name and logo on all conference materials, including all marketing and pre-conference publications.  Publications should also be pre-approved by the CUA Office of Marketing and Communications. Please allow at least ten days for review.

The letter of co-sponsorship should be attached to the Application for Conference Services.  Or you may send the letter directly to the Office of Events and Conference Services, 620 Michigan Avenue, NE, 202 Pryzbyla Center, Washington, DC 20064.