The Catholic University of America

Application and Agreement Process

Thank you for your interest in hosting your event at The Catholic University of America. Below are the steps for applying for and confirming accommodations at CUA. To begin, please complete the application found below. After receiving your application, the Conferences & Pryzbyla Management (CPM) staff will contact you with additional information.

Apply

The application process begins as soon as you submit the online application.

Applications are required 15 business days in advance of the event. A CPM staff member will respond to your application within three business days.

Confirmation

CPM staff will review your application to determine whether we are able to accommodate your requests. CPM staff will schedule the appropriate meeting facilities and housing accommodations for your conference or event.

Proposal for Services

CPM will submit a proposal of services for your review. This proposal will outline the arrangements made for your event, and provide an estimated cost.

Agreement

In order to reserve space and accommodations at CUA, a proposal must be signed and returned to CPM. This final agreement must be returned with a 25 percent deposit of the estimated total cost.

If your conference is being sponsored by a department, faculty or staff member of the university, your sponsor must also adhere to the Co-Sponsorship Guidelines.

Preparing for your Event

Once arrangements have been confirmed, the CPM staff will assist you in planning for your event. The staff is eager to assist in answering all your questions and helping coordinate the details to ensure a successful event.

Final Guarantee

CPM requires final numbers for lodging, meals, meeting space and equipment no later than fourteen (14) business days prior to the day of your arrival. Any additions after this time are not guaranteed and subtractions from the guaranteed numbers will still be invoiced.

Final Invoice

If further payment is required following your conference or event, you will receive an invoice for the outstanding balance. Payment is due within 30 days of receipt of invoice.

Questions?

If you have any questions about the application and agreement process please contact the Conferences & Pryzbyla Management staff at 202-319-5291 or via email at cua-conferences@cua.edu.